Flow Chart

The following flow chart shows how event planners at West Virginia University can ensure that their program is accessible for guests who are Deaf or Hard of Hearing.

1. Are you hosting an event?
1. Yes (Go to step 2)
2. No (Go to step 16)
2. Is the event open to the public?
1. Yes (go to step 3)
2. No, prior registration is required (go to step 10)
3. Is it an official WVU event?
1. Yes (go to step 4)
2. No (go to step 10)
4. Is the event online?
1. Yes (go to step 5)
2. No, it is an on-campus event (go to step 6)
5. You must present the event with real-time CART captioning (note: OAS does not provide CART captioning services.)
1. Go to step 7
6. Transcribing or Interpreting services should be provided upon request (note: OAS may be able to serve as a vendor for both WVU and non-WVU events)
1. Go to steps 77 and 11
7. Are you showing recorded media?
1. Yes (go to step 8)
2. No (End)
8. You also need to provide Closed Captioning
1. Go to step 9
9. You may wish to contact OAS (End)
10. You may need services
1. Go to step 11
11. Have you provided potential attendees with a reasonable window of time in which to request services, and did you provide instructions on how to request services?
1. Yes (go to step 13)
2. No (go to step 12)
12. Take action to correct this
1. Go to step 13
13. Has an attendee requested services?
1. Yes (go to step 14)
2. No (go to step 16)
14. Given the opportunity, did they provide at least seven business days' notice?
1. Yes (go to step 6)
2. No (go to step 15)
15. You should reasonably attempt to secure services for the request, but you may not be able to guarantee services on short notice  (End)
16. You do not need services (End)

If you have questions about the need for transcribing, closed captioning, or sign language interpreting at your event, please contact Jason.Kapcala@mail.wvu.edu.